Executive Secretary To CEO

Job Purpose: To provide high-level administrative support to the Chief Executive Officer, ensuring the smooth operation of the executive office and facilitating effective communication and workflow.

Key Responsibilities

• Prepare, review, and edit executive-level correspondence, presentations, reports, and official documents; manage retrieval of reference materials as required.
• Conduct research, compile information, and create briefing materials or summaries for the CEO.
• Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as a primary point of contact for internal and external stakeholders, screening communications and managing expectations.
• Coordinate and organize board meetings, senior leadership meetings, and special events, ensuring all logistics are handled.
• Maintain confidentiality in all aspects of executive office operations and handle sensitive information with discretion.
• Oversee office administration, including filing systems, expense reports, and procurement of office supplies.

Required Skills & Qualifications

• Experience: Minimum of 3-5 years of experience in an executive secretary or senior administrative role, preferably supporting C-level management.
• Education: Bachelor's degree in Business Administration, Secretarial Studies, or a related field is highly preferred.
• Language Proficiency: Excellent command of both Arabic and English, with superior written and verbal communication skills.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with document management systems and scheduling software.
• Soft Skills: Exceptional organizational and time management abilities; strong attention to detail; proactive problem-solving; high level of professionalism and emotional intelligence; ability to work under pressure and prioritize tasks effectively.

Industry Keywords & Context

This role is ideally suited for experienced executive assistants or secretaries with a background in corporate environments, such as top-tier management consulting, financial services, or multinational corporations. The position demands a polished, highly organized professional who can anticipate needs and manage the CEO's workflow seamlessly.