Executive Assistant (Remote) – C-Suite Support in LATAM/South Africa

About the Role

Somewhere is seeking a high-caliber, versatile Executive Assistant (EA) to provide critical support to its C-suite leadership team. This is a dynamic, full-time, independent contractor role, operating remotely from LATAM or South Africa. As the operational “right hand” to Sean & Jake, you will be instrumental in protecting leadership’s time and ensuring strategic initiatives progress. This position demands extreme adaptability, proactive problem-solving, and seamless context-switching within a fast-moving startup environment.

Key Responsibilities

• Master executive email inboxes, auditing, categorizing, and responding on behalf of leadership to achieve “Inbox Zero” and ensure timely stakeholder communication.
• Proactively review meeting transcripts and recordings to extract action items, summarize key decisions, and follow up with stakeholders for completion.
• Serve as a professional, polished, and authoritative point of contact for clients, partners, and internal teams.
• Assist in tracking and advancing internal projects, managing tasks in project management tools, and flagging bottlenecks.
• Manage complex travel itineraries end-to-end, including flights, accommodations, and ground transportation, optimized for executive preferences.
• Handle client invoicing and basic financial administration to ensure all billing is accurate and timely.
• Leverage AI tools for tasks such as meeting transcriptions to enhance operational efficiency.

Requirements and Qualifications

• Proven experience as an Executive Assistant or in a similar high-level support role.
• Exceptional organizational and time-management skills.
• Proficiency in managing email inboxes, calendars, and project management software.
• Experience with complex travel arrangements and financial administration (e.g., invoicing).
• Excellent written and verbal communication skills, with a professional and authoritative tone.
• High degree of adaptability and proactive problem-solving capabilities.
• Ability to work independently and manage multiple priorities in a remote setting.

Perks and Benefits

• Full-time, remote position with flexible scheduling (Monday-Friday, 8:00 AM – 5:00 PM EST).
• Opportunity to support C-suite leadership in a fast-paced startup.
• Independent contractor status.

Tips to Ace Your Application

• Highlight your experience in inbox mastery and proactive follow-up strategies.
• Emphasize your ability to manage complex logistics and financial administration tasks.
• Showcase your adaptability and proactive problem-solving skills with specific examples.